The official file must be an unlocked (no encryption or password protection) PDF.
The e-filing system requires the filing of a modifiable (no password protection) PDF file as well as the electronic source file(s) used to create the PDF. The PDF file will be modified by DIS upon successful upload by the insertion of a last page bearing the time, date and filing information shown on the confirmation page. The PDF will also be password-protected against modification to facilitate validation in subsequent use when the file is not directly downloaded from DIS.
Only one official PDF file is permitted per filing and the file size should not exceed 30 MB. If a source document naturally produces a PDF file which exceeds this limit, the PDF should be divided into smaller files and filed as separate documents but labeled appropriately in the document summary (e.g., “Part 1 of 2”). Multiple source documents, including additional PDFs, can be uploaded in the same filing regardless of file size. The PDF file size limitation is not strictly a reflection of any system limitation but is intended to help accommodate those members of the general public who may be viewing the document via slower dial-up access.
Whenever possible, PDFs should be created from electronic source files, as opposed to scanned images, because those created from the actual sources are considerably smaller and provide more accurate content indexing for DIS search functions. If the filed PDF is from a scanned image, or in the event one or more source files are unavailable, the filer may create a substitute source file using a Microsoft Word (or other acceptable format) document, explaining the circumstances as to why the PDF is a scanned image and/or the source file(s) are not included.
The source file(s) used to create the PDF (Microsoft Word, Excel, etc.) should also be filed. Acceptable native (or source) file types are listed below:
- DOC: Microsoft Word 97-2003 document
- DOCX: Microsoft Word 2007-2010 document
- GIF: image file
- JPG: image file
- JPEG: image file
- MP4: video file
- PDF: portable document format
- PPS: Microsoft Powerpoint 97-2003 slideshow
- PPSX: Microsoft Powerpoint 2007-2010 slideshow
- PPT: Microsoft Powerpoint 97-2003 presentation
- PPTX: Microsoft Powerpoint 2007-2010 presentation
- PTX: hearing transcript files - read with free E-Transcript Viewer (available at www.reallegal.com)
- RAM: Real audio file
- RTF: rich text format document
- TXT: plain text file
- XLS: Microsoft Excel 97-2003 spreadsheet
- XLSX: Microsoft Excel 2007-2010 spreadsheet
Filers who have other source file types they wish to upload should contact the Docketing Division at (614) 466-4095.